Basic calendar settings
The basic settings allow administrators to customize the calendar behavior, structure opening hours, configure notification channels, and manage billing plans.
Configuration Options
- General Settings: Manage the calendar name, active state, logo, and language settings.
- Opening Hours: Specify open weekdays, daily start/end times, and max booking durations.
- Instructions & Uploads: Provide custom text guidelines for publishers and upload map files or route descriptions.
- Closures: Set temporary calendar closures or automatically apply public holiday rules.
- Action Behavior: Configure booking rules, confirmation flows, and cancellation periods.
- Feedback Configuration: Define comment requirements, countdown limits, and post-shift reporting parameters.
- API & Sync: Set up external syncing via ICS URLs or manage API developer tokens.
- Campaign & Shift Rules: Enforce booking limits and default templates for standard shifts.
- Email Settings: Configure recipient addresses for internal forwarding and coordinator inbox rules.
- Telegram Integration: Link the Telegram bot to allow automatic push notifications to connected users.
- Data Retention: Establish privacy compliance rules for automatic deletion of past records.
General Settings
Configure basic identity, language, navigation, and display options for your calendar.
Name of the calendar
This allows calendar coordinators to set or change the name of the calendar. The name is displayed in the main navigation header and within the user settings, enabling publishers to quickly identify which calendar they are currently working in (especially if they belong to multiple congregations).
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I rename my calendar?
Yes, you can configure this by enabling this setting. This allows calendar coordinators to set or change the name of the calendar. The name is displayed in the main navigation header and within the user settings, enabling publishers to quickly identify which calendar they are currently working in (especially if they belong to multiple congregations).
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How do I change the name displayed in the top navigation bar?
You can achieve this by using this setting. This allows calendar coordinators to set or change the name of the calendar. The name is displayed in the main navigation header and within the user settings, enabling publishers to quickly identify which calendar they are currently working in (especially if they belong to multiple congregations).
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How can publishers identify which congregation calendar they are currently viewing?
This setting controls this behavior. This allows calendar coordinators to set or change the name of the calendar. The name is displayed in the main navigation header and within the user settings, enabling publishers to quickly identify which calendar they are currently working in (especially if they belong to multiple congregations).
Show intro video in navigation
Toggles whether to display a direct link to the introductory help/tutorial video in the top navigation bar. This is useful for onboarding new publishers by making guide materials readily accessible.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I display a link to the help video in the navigation?
Yes, you can configure this by enabling this setting. Toggles whether to display a direct link to the introductory help/tutorial video in the top navigation bar. This is useful for onboarding new publishers by making guide materials readily accessible.
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How can I make the introductory tutorial video easily accessible to new publishers?
You can achieve this by using this setting. Toggles whether to display a direct link to the introductory help/tutorial video in the top navigation bar. This is useful for onboarding new publishers by making guide materials readily accessible.
Show calendar switch in nav.
Enables a quick dropdown switch in the top navigation bar. If a publisher is registered in multiple congregation calendars, they can use this switch to quickly jump between calendars without needing to log out and log back in.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
Remove weekly view link.
Hides the direct weekly calendar link from the top navigation. This is useful if you want to guide publishers through campaign pages or specific dashboards rather than the general calendar layout.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
Full‑width weekly view.
Sets the weekly calendar view to expand to the full width of the browser window instead of being centered in a fixed-width container. This helps display more schedule columns side-by-side on wide monitors.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I display the weekly calendar in full width on the screen?
Yes, you can configure this by enabling this setting. Sets the weekly calendar view to expand to the full width of the browser window instead of being centered in a fixed-width container. This helps display more schedule columns side-by-side on wide monitors.
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How do I adjust the layout of the weekly calendar for larger displays?
You can achieve this by using this setting. Sets the weekly calendar view to expand to the full width of the browser window instead of being centered in a fixed-width container. This helps display more schedule columns side-by-side on wide monitors.
Show reservation comments in daily view.
Displays comments and notes attached to shift reservations directly in the day view grid. This allows publishers to see relevant notes immediately without needing to open the reservation details.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I see reservation comments directly in the daily view?
Yes, you can configure this by enabling this setting. Displays comments and notes attached to shift reservations directly in the day view grid. This allows publishers to see relevant notes immediately without needing to open the reservation details.
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How can publishers view shift booking notes at a glance?
This setting controls this behavior. Displays comments and notes attached to shift reservations directly in the day view grid. This allows publishers to see relevant notes immediately without needing to open the reservation details.
Use 15‑minute slots.
Changes the calendar scheduling intervals to 15 minutes instead of the standard 30 minutes, allowing coordinators to configure shift block start and end times with greater precision.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I plan shifts in 15-minute intervals?
Yes, you can configure this by enabling this setting. Changes the calendar scheduling intervals to 15 minutes instead of the standard 30 minutes, allowing coordinators to configure shift block start and end times with greater precision.
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How do I change the default booking interval grid step size to 15 minutes?
You can achieve this by using this setting. Changes the calendar scheduling intervals to 15 minutes instead of the standard 30 minutes, allowing coordinators to configure shift block start and end times with greater precision.
Show partner search on the home page.
Toggles whether to display open requests for shift partners directly on the user dashboard/homepage. This helps publishers find others who need a partner for a shift.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I show active partner searches on the dashboard homepage?
Yes, you can configure this by enabling this setting. Toggles whether to display open requests for shift partners directly on the user dashboard/homepage. This helps publishers find others who need a partner for a shift.
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How can publishers quickly see if someone is looking for a partner?
This setting controls this behavior. Toggles whether to display open requests for shift partners directly on the user dashboard/homepage. This helps publishers find others who need a partner for a shift.
Show past events.
Allows all publishers to view past weeks' schedules and completed reservations. When disabled, publishers can only see future calendar bookings.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can publishers view historical bookings in the calendar?
Yes, you can configure this by enabling this setting. Allows all publishers to view past weeks' schedules and completed reservations. When disabled, publishers can only see future calendar bookings.
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How do I allow publishers to look at past shifts?
You can achieve this by using this setting. Allows all publishers to view past weeks' schedules and completed reservations. When disabled, publishers can only see future calendar bookings.
Do not collect phone numbers.
Disables and hides the landline phone number field in publisher profiles. This is useful if landlines are not utilized, reducing input fields and enhancing data privacy.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I disable the landline phone number field for publishers?
Yes, you can configure this by enabling this setting. Disables and hides the landline phone number field in publisher profiles. This is useful if landlines are not utilized, reducing input fields and enhancing data privacy.
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How do I stop publishers from entering landline numbers?
You can achieve this by using this setting. Disables and hides the landline phone number field in publisher profiles. This is useful if landlines are not utilized, reducing input fields and enhancing data privacy.
Do not collect mobile numbers.
Disables and hides the mobile phone number field in publisher profiles, preventing them from entering mobile phone details.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I disable mobile phone number inputs for publishers?
Yes, you can configure this by enabling this setting. Disables and hides the mobile phone number field in publisher profiles, preventing them from entering mobile phone details.
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How do I hide the mobile phone field in user profiles?
You can achieve this by using this setting. Disables and hides the mobile phone number field in publisher profiles, preventing them from entering mobile phone details.
Disable email reminders
Disables the automated email reminders that are sent to publishers shortly before their scheduled shifts. This stops the system from dispatching reminder emails.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I turn off automatic email reminders for upcoming shifts?
Yes, you can configure this by enabling this setting. Disables the automated email reminders that are sent to publishers shortly before their scheduled shifts. This stops the system from dispatching reminder emails.
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How do I stop reminder emails from being sent to publishers?
You can achieve this by using this setting. Disables the automated email reminders that are sent to publishers shortly before their scheduled shifts. This stops the system from dispatching reminder emails.
Hide beta language notices.
Hides beta status notices next to languages in translation settings, which simplifies the UI for users.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I hide the beta notices for languages?
Yes, you can configure this by enabling this setting. Hides beta status notices next to languages in translation settings, which simplifies the UI for users.
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How do I remove beta indicators next to translations?
You can achieve this by using this setting. Hides beta status notices next to languages in translation settings, which simplifies the UI for users.
Month view calendar link.
Modifies the main calendar link in the navigation to point to an extended month view or alternative layout instead of the default weekly calendar.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
Calendar link to day view
Configures the main calendar link in the top navigation to go directly to today's day view instead of the standard week view.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
Campaign in navigation
Selects a specific active campaign to highlight directly in the top navigation bar, allowing publishers to access and book shifts for that campaign instantly.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
Show campaign overview in navigation.
Toggles whether to display a collective overview link in the navigation bar that displays all active campaigns together on a single page.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
Columns on desktop
Configures the default number of days/columns to display side-by-side in the weekly view when accessed from a desktop computer screen.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I set how many days are shown on desktop monitors?
Yes, you can configure this by enabling this setting. Configures the default number of days/columns to display side-by-side in the weekly view when accessed from a desktop computer screen.
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How do I change the column grid count for the calendar on PC screens?
You can achieve this by using this setting. Configures the default number of days/columns to display side-by-side in the weekly view when accessed from a desktop computer screen.
Columns on tablet.
Sets the number of columns (days) to display simultaneously on tablet screens in the weekly view.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I customize the column count for tablet users?
Yes, you can configure this by enabling this setting. Sets the number of columns (days) to display simultaneously on tablet screens in the weekly view.
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How do I change the calendar column count for tablet displays?
You can achieve this by using this setting. Sets the number of columns (days) to display simultaneously on tablet screens in the weekly view.
Columns on smartphone.
Configures the number of days/columns to display on smartphones. A lower count reduces crowding on narrow mobile screens.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I set how many columns are shown on smartphones?
Yes, you can configure this by enabling this setting. Configures the number of days/columns to display on smartphones. A lower count reduces crowding on narrow mobile screens.
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How do I optimize the calendar column layout for narrow mobile screens?
You can achieve this by using this setting. Configures the number of days/columns to display on smartphones. A lower count reduces crowding on narrow mobile screens.
Main Maintainer
Designates the primary calendar coordinator responsible for system settings and maintenance. Their contact info is shown as the main administrator contact.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I set a primary contact or admin for the calendar?
Yes, you can configure this by enabling this setting. Designates the primary calendar coordinator responsible for system settings and maintenance. Their contact info is shown as the main administrator contact.
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How do I assign a main coordinator as the calendar maintainer?
You can achieve this by using this setting. Designates the primary calendar coordinator responsible for system settings and maintenance. Their contact info is shown as the main administrator contact.
Language
Selects the default interface language for this calendar. All menus, button labels, and system-generated notifications will use this language.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I change the default language of my calendar?
Yes, you can configure this by enabling this setting. Selects the default interface language for this calendar. All menus, button labels, and system-generated notifications will use this language.
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How do I set the default language for menus and notifications?
You can achieve this by using this setting. Selects the default interface language for this calendar. All menus, button labels, and system-generated notifications will use this language.
Time zone
Sets the local timezone for the calendar. This ensures shift times, bookings, and emails match local congregation daylight saving adjustments.
Where it appears / Effect:
Accessible via the calendar settings under the 'General' section (tab 0).
FAQ
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Can I set the local timezone for my calendar?
Yes, you can configure this by enabling this setting. Sets the local timezone for the calendar. This ensures shift times, bookings, and emails match local congregation daylight saving adjustments.
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How do I adjust shift times to reflect our local time zone?
You can achieve this by using this setting. Sets the local timezone for the calendar. This ensures shift times, bookings, and emails match local congregation daylight saving adjustments.
Opening Hours Settings
Define active days, shift durations, and default daily schedule windows.
Opened days
Allows coordinators to choose which days of the week the calendar is active and open for bookings. Unselected days will be closed and unavailable.
Where it appears / Effect:
Accessible via the calendar settings under the 'Opening Hours' section (tab 1).
FAQ
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Can I select which weekdays the calendar is open?
Yes, you can configure this by enabling this setting. Allows coordinators to choose which days of the week the calendar is active and open for bookings. Unselected days will be closed and unavailable.
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How do I disable shift bookings on specific weekdays?
You can achieve this by using this setting. Allows coordinators to choose which days of the week the calendar is active and open for bookings. Unselected days will be closed and unavailable.
Maximum reservation duration (hours).
Defines the maximum time duration (in hours) that a publisher is allowed to reserve for a single shift block.
Where it appears / Effect:
Accessible via the calendar settings under the 'Opening Hours' section (tab 1).
FAQ
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Can I limit the maximum duration of a shift reservation?
Yes, you can configure this by enabling this setting. Defines the maximum time duration (in hours) that a publisher is allowed to reserve for a single shift block.
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What is the longest shift duration a user can book?
This setting controls this behavior. Defines the maximum time duration (in hours) that a publisher is allowed to reserve for a single shift block.
Starting time Montag
Sets the time at which booking hours begin for a specific day of the week. No shifts can be booked before this hour on that day.
Where it appears / Effect:
Accessible via the calendar settings under the 'Opening Hours' section (tab 1).
FAQ
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Can I set a starting time for bookings on specific weekdays?
Yes, you can configure this by enabling this setting. Sets the time at which booking hours begin for a specific day of the week. No shifts can be booked before this hour on that day.
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How do I configure when reservations open on Mondays?
You can achieve this by using this setting. Sets the time at which booking hours begin for a specific day of the week. No shifts can be booked before this hour on that day.
Finishing time Montag
Configures the time when booking hours end for a specific weekday. Reservations cannot extend beyond this hour.
Where it appears / Effect:
Accessible via the calendar settings under the 'Opening Hours' section (tab 1).
FAQ
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Can I choose when booking hours end on a specific day of the week?
Yes, you can configure this by enabling this setting. Configures the time when booking hours end for a specific weekday. Reservations cannot extend beyond this hour.
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How do I block shift bookings after a certain time on Saturdays?
You can achieve this by using this setting. Configures the time when booking hours end for a specific weekday. Reservations cannot extend beyond this hour.
Instructions & File Uploads
Administrators can provide custom help content and upload documents (like PDF guides or maps) that publishers can download.
Content of the help page
A rich text editor used by coordinators to write and format custom guidelines, help manuals, or instructions for the help/info page.
Where it appears / Effect:
Accessible via the calendar settings under the 'Instructions' section (tab 11).
FAQ
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Can I add custom help instructions or notes for publishers?
Yes, you can configure this by enabling this setting. A rich text editor used by coordinators to write and format custom guidelines, help manuals, or instructions for the help/info page.
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How do I write rules or instructions on the information page?
You can achieve this by using this setting. A rich text editor used by coordinators to write and format custom guidelines, help manuals, or instructions for the help/info page.
Upload new file
A file upload control that allows coordinators to upload documents (such as instructions, maps, PDFs) which publishers can view or download.
Where it appears / Effect:
Accessible via the calendar settings under the 'Instructions' section (tab 11).
FAQ
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Can I upload guidelines or maps for my publishers to download?
Yes, you can configure this by enabling this setting. A file upload control that allows coordinators to upload documents (such as instructions, maps, PDFs) which publishers can view or download.
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How do I share PDF documents with calendar users?
You can achieve this by using this setting. A file upload control that allows coordinators to upload documents (such as instructions, maps, PDFs) which publishers can view or download.
Calendar Closures
You can temporarily close the entire calendar or specific days to prevent bookings during special events, conventions, or holidays.
Weekday
Selects the day of the week (e.g. Monday) on which the entire calendar is closed on a recurring weekly basis.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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Can I set a recurring weekly closure day for the entire calendar?
Yes, you can configure this by enabling this setting. Selects the day of the week (e.g. Monday) on which the entire calendar is closed on a recurring weekly basis.
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How do I choose which day the calendar is closed every week?
You can achieve this by using this setting. Selects the day of the week (e.g. Monday) on which the entire calendar is closed on a recurring weekly basis.
Start time
Sets the start time of the recurring weekly closure for the entire calendar.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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How do I define when a weekly recurring closure begins?
You can achieve this by using this setting. Sets the start time of the recurring weekly closure for the entire calendar.
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Can I configure a start time for the weekly calendar closure?
Yes, you can configure this by enabling this setting. Sets the start time of the recurring weekly closure for the entire calendar.
End
Sets the end time of the recurring weekly closure for the entire calendar.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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How do I define when a weekly recurring closure ends?
You can achieve this by using this setting. Sets the end time of the recurring weekly closure for the entire calendar.
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Can I set a finish time for the weekly calendar closure?
Yes, you can configure this by enabling this setting. Sets the end time of the recurring weekly closure for the entire calendar.
Item
Selects a specific bookable item or location to apply a weekly recurring closure to, rather than closing the entire calendar.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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Can I close a specific stand location or trolley weekly?
Yes, you can configure this by enabling this setting. Selects a specific bookable item or location to apply a weekly recurring closure to, rather than closing the entire calendar.
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How do I select an item to restrict bookings on recurring weekdays?
You can achieve this by using this setting. Selects a specific bookable item or location to apply a weekly recurring closure to, rather than closing the entire calendar.
Weekday
Specifies the weekday for a recurring weekly closure of a specific bookable item.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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Can I close a specific item on a weekly recurring day?
Yes, you can configure this by enabling this setting. Specifies the weekday for a recurring weekly closure of a specific bookable item.
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How do I configure weekly closure days for a specific stand?
You can achieve this by using this setting. Specifies the weekday for a recurring weekly closure of a specific bookable item.
Start time
Sets the start time of a weekly recurring closure for a specific bookable item.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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Can I restrict bookings for a stand during specific hours weekly?
Yes, you can configure this by enabling this setting. Sets the start time of a weekly recurring closure for a specific bookable item.
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What time does a weekly item closure begin?
This setting controls this behavior. Sets the start time of a weekly recurring closure for a specific bookable item.
End
Sets the end time of a weekly recurring closure for a specific bookable item.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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When does a recurring weekly closure for a stand end?
This setting controls this behavior. Sets the end time of a weekly recurring closure for a specific bookable item.
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How do I set the end time of a weekly item closure?
You can achieve this by using this setting. Sets the end time of a weekly recurring closure for a specific bookable item.
Start date / End date
Defines a date range (start and end date) for a one-time closure of the entire calendar (e.g. for assembly days or special events).
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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Can I close the entire calendar for a specific range of dates?
Yes, you can configure this by enabling this setting. Defines a date range (start and end date) for a one-time closure of the entire calendar (e.g. for assembly days or special events).
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How do I block all reservations for a specific date range?
You can achieve this by using this setting. Defines a date range (start and end date) for a one-time closure of the entire calendar (e.g. for assembly days or special events).
Start time
Sets the start time on the start date of a one-time calendar closure.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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What time does a one-time calendar closure start on the first day?
This setting controls this behavior. Sets the start time on the start date of a one-time calendar closure.
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How do I set the start hour of a one-time closure?
You can achieve this by using this setting. Sets the start time on the start date of a one-time calendar closure.
End
Sets the end time on the final date of a one-time calendar closure.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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What time does a one-time calendar closure end on the last day?
This setting controls this behavior. Sets the end time on the final date of a one-time calendar closure.
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How do I set the end hour of a one-time closure?
You can achieve this by using this setting. Sets the end time on the final date of a one-time calendar closure.
Item
Selects a specific bookable item or location to apply a one-time closure to.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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Can I close a specific cart or location for a single date?
Yes, you can configure this by enabling this setting. Selects a specific bookable item or location to apply a one-time closure to.
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How do I select an item to shut down for a specific period?
You can achieve this by using this setting. Selects a specific bookable item or location to apply a one-time closure to.
Start date / End date
Defines a start and end date range for a one-time closure of a specific bookable item.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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How do I close a specific stand for a particular date range?
You can achieve this by using this setting. Defines a start and end date range for a one-time closure of a specific bookable item.
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Can I block reservations on a trolley for a specific date?
Yes, you can configure this by enabling this setting. Defines a start and end date range for a one-time closure of a specific bookable item.
Start time
Sets the start time on the start date of a one-time item closure.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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What time does a one-time closure for a specific stand start?
This setting controls this behavior. Sets the start time on the start date of a one-time item closure.
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How do I set the start time of a one-time item closure?
You can achieve this by using this setting. Sets the start time on the start date of a one-time item closure.
End
Sets the end time on the final date of a one-time item closure.
Where it appears / Effect:
Accessible via the calendar settings under the 'Closures' section (tab 5).
FAQ
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What time does a specific stand's one-time closure end?
This setting controls this behavior. Sets the end time on the final date of a one-time item closure.
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How do I set the end time of a one-time item closure?
You can achieve this by using this setting. Sets the end time on the final date of a one-time item closure.
Action Behavior & Booking Limits
Configure how reservations behave and restrict booking permissions for publishers.
Third publisher per appointment.
Enables a third publisher slot per shift. When checked, up to three publishers can join the same schedule slot.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I allow three publishers to book a single shift slot?
Yes, you can configure this by enabling this setting. Enables a third publisher slot per shift. When checked, up to three publishers can join the same schedule slot.
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How do I expand the participant capacity of slots to three?
You can achieve this by using this setting. Enables a third publisher slot per shift. When checked, up to three publishers can join the same schedule slot.
Fourth publisher per appointment.
Enables a fourth publisher slot per shift, allowing up to four publishers to register for the same time slot.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I allow up to four publishers in a single shift?
Yes, you can configure this by enabling this setting. Enables a fourth publisher slot per shift, allowing up to four publishers to register for the same time slot.
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How do I change the maximum crew size to four publishers?
You can achieve this by using this setting. Enables a fourth publisher slot per shift, allowing up to four publishers to register for the same time slot.
Third publisher not required by default
Marks the third participant slot as optional by default. The shift is considered complete and does not trigger "incomplete shift" notices if only two slots are filled.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can the third publisher slot be optional?
This setting controls this behavior. Marks the third participant slot as optional by default. The shift is considered complete and does not trigger "incomplete shift" notices if only two slots are filled.
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How do I stop the system from flagging a shift as incomplete if only two out of three publishers sign up?
You can achieve this by using this setting. Marks the third participant slot as optional by default. The shift is considered complete and does not trigger "incomplete shift" notices if only two slots are filled.
Fourth publisher not required by default
Marks the fourth publisher slot as optional by default, allowing the shift to be fully scheduled without requiring a fourth person.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can the fourth publisher slot be optional?
This setting controls this behavior. Marks the fourth publisher slot as optional by default, allowing the shift to be fully scheduled without requiring a fourth person.
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How do I run shifts without requiring a fourth person to sign up?
You can achieve this by using this setting. Marks the fourth publisher slot as optional by default, allowing the shift to be fully scheduled without requiring a fourth person.
Allow free text for publishers
Allows coordinators or publishers to type custom names (free text) into booking slots instead of only selecting registered users. Useful for booking guest publishers.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I add unregistered guests to a shift reservation?
Yes, you can configure this by enabling this setting. Allows coordinators or publishers to type custom names (free text) into booking slots instead of only selecting registered users. Useful for booking guest publishers.
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How do I input a custom name on the booking slot?
You can achieve this by using this setting. Allows coordinators or publishers to type custom names (free text) into booking slots instead of only selecting registered users. Useful for booking guest publishers.
Send emails to all if somebody requests a service partner.
Configures the calendar to send email notifications whenever a publisher submits a request looking for a shift partner.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I receive email updates for new partner searches?
Yes, you can configure this by enabling this setting. Configures the calendar to send email notifications whenever a publisher submits a request looking for a shift partner.
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How do I get notified when someone is looking for a preaching partner?
You can achieve this by using this setting. Configures the calendar to send email notifications whenever a publisher submits a request looking for a shift partner.
Inform all coordinators when a reservation is deleted
Sends an email notification to all calendar coordinators whenever a publisher deletes or cancels their booking.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can coordinators be notified when a reservation is deleted?
This setting controls this behavior. Sends an email notification to all calendar coordinators whenever a publisher deletes or cancels their booking.
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How can I track when publishers delete their scheduled shifts?
You can achieve this by using this setting. Sends an email notification to all calendar coordinators whenever a publisher deletes or cancels their booking.
Only the first publisher and the creator are allowed to edit
Restricts reservation editing so that only the user who created the booking (the creator) can modify or delete it.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I restrict shift changes to only the creator of the booking?
Yes, you can configure this by enabling this setting. Restricts reservation editing so that only the user who created the booking (the creator) can modify or delete it.
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How do I prevent other participants from deleting a reservation?
You can achieve this by using this setting. Restricts reservation editing so that only the user who created the booking (the creator) can modify or delete it.
Publisher must only do reservations for themselves
Restricts reservation creation so that publishers can only book shifts where they themselves are the first participant, preventing them from booking entirely for others.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can publishers only book shifts for themselves?
Yes, you can configure this by enabling this setting. Restricts reservation creation so that publishers can only book shifts where they themselves are the first participant, preventing them from booking entirely for others.
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How do I enforce that the person creating the booking must be on the shift?
You can achieve this by using this setting. Restricts reservation creation so that publishers can only book shifts where they themselves are the first participant, preventing them from booking entirely for others.
Publishers can not select other publishers when making reservations
A strict booking restriction where publishers are only allowed to add themselves to a shift, and cannot select or invite other publishers.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I prevent publishers from adding other users to their bookings?
Yes, you can configure this by enabling this setting. A strict booking restriction where publishers are only allowed to add themselves to a shift, and cannot select or invite other publishers.
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How do I limit bookings to strictly single-person reservations?
You can achieve this by using this setting. A strict booking restriction where publishers are only allowed to add themselves to a shift, and cannot select or invite other publishers.
Only selected publishers may do reservations
Limits booking privileges to publishers who have been explicitly authorized by a coordinator. Unauthorized publishers cannot book shifts.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I restrict booking access to a specific list of publishers?
Yes, you can configure this by enabling this setting. Limits booking privileges to publishers who have been explicitly authorized by a coordinator. Unauthorized publishers cannot book shifts.
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How do I select who is allowed to book shifts in this calendar?
You can achieve this by using this setting. Limits booking privileges to publishers who have been explicitly authorized by a coordinator. Unauthorized publishers cannot book shifts.
Allow reoccuring reservations
Allows publishers to create recurring bookings that repeat automatically on a weekly or custom schedule.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can publishers schedule repeating bookings?
Yes, you can configure this by enabling this setting. Allows publishers to create recurring bookings that repeat automatically on a weekly or custom schedule.
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How do I enable recurring shifts in the calendar?
You can achieve this by using this setting. Allows publishers to create recurring bookings that repeat automatically on a weekly or custom schedule.
Only one item selection per reservation
Restricts each reservation to only one bookable item (e.g. one specific cart or stand location) at a time.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I restrict bookings to a single item per slot?
Yes, you can configure this by enabling this setting. Restricts each reservation to only one bookable item (e.g. one specific cart or stand location) at a time.
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How do I prevent users from booking multiple stands at once?
You can achieve this by using this setting. Restricts each reservation to only one bookable item (e.g. one specific cart or stand location) at a time.
Remove 'will be added later' option
Automatically hides or removes status indicators from completed reservations after a certain period.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can booking statuses be automatically cleared after a while?
This setting controls this behavior. Automatically hides or removes status indicators from completed reservations after a certain period.
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How do I clean up status tags from past reservations?
You can achieve this by using this setting. Automatically hides or removes status indicators from completed reservations after a certain period.
Earliest possible booking before a date (...days before)
Restricts how far in advance (in days) a publisher is allowed to book a shift before it starts.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I limit how far in advance publishers can book a shift?
Yes, you can configure this by enabling this setting. Restricts how far in advance (in days) a publisher is allowed to book a shift before it starts.
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How do I prevent bookings from being made months ahead?
You can achieve this by using this setting. Restricts how far in advance (in days) a publisher is allowed to book a shift before it starts.
Additional information with a reservation
Custom text shown to publishers when they make a single reservation. Can be used for specific instructions or safety reminders.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I show custom text on the booking form?
Yes, you can configure this by enabling this setting. Custom text shown to publishers when they make a single reservation. Can be used for specific instructions or safety reminders.
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How do I display instructions when a user makes a reservation?
You can achieve this by using this setting. Custom text shown to publishers when they make a single reservation. Can be used for specific instructions or safety reminders.
Show answers for user-defined options in week view
Displays the reservation's additional notes/information directly on the weekly calendar view.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can booking instructions be displayed directly in the week view?
This setting controls this behavior. Displays the reservation's additional notes/information directly on the weekly calendar view.
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How do I show custom reservation details in the weekly schedule overview?
You can achieve this by using this setting. Displays the reservation's additional notes/information directly on the weekly calendar view.
Additional information for a reservation (multiple choice)
Custom text shown to publishers when they create multiple bookings at once.
Where it appears / Effect:
Accessible via the calendar settings under the 'Behavior' section (tab 2).
FAQ
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Can I show custom instructions for bulk/multiple bookings?
Yes, you can configure this by enabling this setting. Custom text shown to publishers when they create multiple bookings at once.
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How do I display guidelines when users book multiple shifts?
You can achieve this by using this setting. Custom text shown to publishers when they create multiple bookings at once.
Email Forwarding & Contacts
Configure how incoming user requests are routed and set up the official calendar contact email address.
Responses to the inbox should be forwarded to all coordinators
Forwards all incoming feedback and inbox messages to all calendar coordinators.
Where it appears / Effect:
Accessible via the calendar settings under the 'Email Settings' section (tab 8).
FAQ
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Can all coordinators receive copy of feedback and messages?
This setting controls this behavior. Forwards all incoming feedback and inbox messages to all calendar coordinators.
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How do I forward the inbox to all coordinators?
You can achieve this by using this setting. Forwards all incoming feedback and inbox messages to all calendar coordinators.
Inbox recipient.
Designates a single coordinator to receive inbox and support messages if not forwarded to everyone.
Where it appears / Effect:
Accessible via the calendar settings under the 'Email Settings' section (tab 8).
FAQ
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Can I select a single coordinator as the inbox recipient?
Yes, you can configure this by enabling this setting. Designates a single coordinator to receive inbox and support messages if not forwarded to everyone.
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How do I configure who receives support emails?
You can achieve this by using this setting. Designates a single coordinator to receive inbox and support messages if not forwarded to everyone.
Contact Email Address
The contact email address displayed to publishers on the support and contact pages.
Where it appears / Effect:
Accessible via the calendar settings under the 'Email Settings' section (tab 8).
FAQ
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Can I set a custom contact email address for my calendar?
Yes, you can configure this by enabling this setting. The contact email address displayed to publishers on the support and contact pages.
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How do I change the email address publishers see for inquiries?
You can achieve this by using this setting. The contact email address displayed to publishers on the support and contact pages.
Campaign & Shift Rules Settings
Set rules for campaign-based scheduling, dashboard alerts, and shift layouts.
Hints for the campaigns overview page
Custom text or instructions displayed on the campaign overview page to guide publishers.
Where it appears / Effect:
Accessible via the calendar settings under the 'Campaigns' section (tab 6).
FAQ
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Can I add instructions to the campaign overview page?
Yes, you can configure this by enabling this setting. Custom text or instructions displayed on the campaign overview page to guide publishers.
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How do I provide guidelines for campaign shifts?
You can achieve this by using this setting. Custom text or instructions displayed on the campaign overview page to guide publishers.
Booking via campaign overview page earliest possible from
Configures how many weeks in advance campaign shifts can be booked.
Where it appears / Effect:
Accessible via the calendar settings under the 'Campaigns' section (tab 6).
FAQ
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Can I limit how far in advance campaign shifts are bookable?
Yes, you can configure this by enabling this setting. Configures how many weeks in advance campaign shifts can be booked.
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How many weeks ahead can publishers view campaign schedules?
This setting controls this behavior. Configures how many weeks in advance campaign shifts can be booked.
Show shifts with too few participants on the dashboard
Shows a list of shifts on the user's dashboard that do not have enough participants, helping publishers find shifts that need help.
Where it appears / Effect:
Accessible via the calendar settings under the 'Campaigns' section (tab 6).
FAQ
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Can I highlight under-staffed shifts on the dashboard?
Yes, you can configure this by enabling this setting. Shows a list of shifts on the user's dashboard that do not have enough participants, helping publishers find shifts that need help.
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How do I direct publishers to shifts that need more participants?
You can achieve this by using this setting. Shows a list of shifts on the user's dashboard that do not have enough participants, helping publishers find shifts that need help.
Show shifts with missing publishers on the home page
Displays a list of incomplete shifts on the login start page to encourage sign-ups.
Where it appears / Effect:
Accessible via the calendar settings under the 'Campaigns' section (tab 6).
FAQ
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Can I display a list of shifts to fill up on the home page?
Yes, you can configure this by enabling this setting. Displays a list of incomplete shifts on the login start page to encourage sign-ups.
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How do I show empty shift slots to publishers immediately after login?
You can achieve this by using this setting. Displays a list of incomplete shifts on the login start page to encourage sign-ups.
Show participations on the buttons for taking part in the class
Displays the names of participating publishers directly on the shift buttons in the calendar grid.
Where it appears / Effect:
Accessible via the calendar settings under the 'Campaigns' section (tab 6).
FAQ
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Can I show participant names directly on the shift buttons?
Yes, you can configure this by enabling this setting. Displays the names of participating publishers directly on the shift buttons in the calendar grid.
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How do publishers see who is on a shift without clicking it?
This setting controls this behavior. Displays the names of participating publishers directly on the shift buttons in the calendar grid.
Don't show congregation names on the buttons to attend a shift
Hides the congregation names of participants on shift buttons to simplify the layout.
Where it appears / Effect:
Accessible via the calendar settings under the 'Campaigns' section (tab 6).
FAQ
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Can I hide congregation names from shift buttons?
Yes, you can configure this by enabling this setting. Hides the congregation names of participants on shift buttons to simplify the layout.
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How do I keep shift button names clean and compact?
You can achieve this by using this setting. Hides the congregation names of participants on shift buttons to simplify the layout.
Delete Calendar Settings
Manage calendar removal and subscription group unlinking.
Confirm removing this calendar from the active payment group
When deleting a calendar, this checkbox option determines whether it should be removed from its active subscription/payment group to prevent further billing.
Where it appears / Effect:
Accessible via the delete calendar page in the admin settings.
FAQ
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Can I remove my calendar from its payment group when deleting it?
Yes, you can configure this by enabling this setting. When deleting a calendar, this checkbox option determines whether it should be removed from its active subscription/payment group to prevent further billing.
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How do I cancel the billing subscription when deleting a calendar?
You can achieve this by using this setting. When deleting a calendar, this checkbox option determines whether it should be removed from its active subscription/payment group to prevent further billing.
API & External Calendar Sync (iCal)
Synchronize calendar reservations with external applications like Google Calendar, Apple Calendar, or Microsoft Outlook.
iCal Subscription Feed
Provides a unique API Key and an iCal calendar feed URL. By subscribing to this feed URL in your external calendar app, your reservations will automatically sync and appear on your personal devices.
Where it appears / Effect:
Accessible via the calendar settings under the 'API' section (tab 4).
Subscription & Billing Management
Administrators can manage the congregation's subscription plan and payment groups to fund the operating costs of the calendar.
Paddle Integration
All payments, plan upgrades (Free, Monthly, Yearly), and invoices are securely processed by Paddle, acting as the authorized Merchant of Record. This handles tax calculation and invoice delivery automatically.
Where it appears / Effect:
Administrators can view their active plan, upgrade the subscription, manage billing details, and download invoices on the Subscription/Billing page in the admin area.
Trial Periods & Expiration
Newly created calendars start with a free trial period. During this trial, all features are fully available. When the trial expires, the administration dashboard is locked and you are redirected to the billing page to select a subscription plan (Free, Monthly, or Yearly) to unlock the system.
Invoice Downloads
Administrators can view their full billing history and download past invoices as PDFs directly from the billing section. Clicking on an invoice will retrieve it securely from the Paddle payment system.
Payment Groups
If multiple congregations want to share subscription costs, they can form a Payment Group. One congregation is designated as the payer and sets up the active subscription, while other congregations link to it to access premium features without paying separately.
Plan Changes & Payment Methods
You can change your active plan (e.g. from Monthly to Yearly billing) or update your payment details (credit card or PayPal) at any time. Active subscriptions are managed securely via the billing dashboard.